Tender for the supply of Hospital Inventory Management Software
last date of submission of bids extended to 12.10.07 till 3.00PM
TENDER NOTICE
I. Sealed Quotation are invited on behalf of Dean, Maulana Azad Medical College for the supply of Hospital Inventory Management Software as per technical details enclosed herewith ( Annexure – III ) for use in Chacha Nehru Bal Chikitsalaya ,Geeta Colony, Delhi. Duly filled sealed quotation addressed to Medical Superintendent, Chacha Nehru Bal Chikitsalaya, Geeta Colony, Delhi.-31, must reach up to 1.00 pm on 10th October 2007. Pre-bid meeting shall be held in the Office of Medical superintendent on 4th October 2007 at 2.00 p.m.
II. IMPORTANT INSTRUCTIONS TO BE NOTED CAREFULLY BY THE BIDDERS
1. PERMANENT ACCOUNT NO. : Submit certified copy of PAN NO.
2. SALES TAX /VAT registration number: Submit certified copy of SALES TAX /VAT registration number.
3. UNDERTAKING : Submit undertaking in the prescribed proforma (Annexure II) on non-judicial Stamp paper of Rs.100/- (One Hundred only)
4. PRICE BID: Submit the price bid in the prescribed proforma. (Annexure – IV)
5. Security Deposit: Successful bidder will have to deposit security money of Rs.4000/- in the form of FDR issued by a nationalized bank in favour of Dean MAMC, New Delhi for a period of 36 months within seven days of award of contract.
6. EXCLUSIVE RIGHT: Dean, Maulana Azad Medical College, New Delhi, reserves the full and exclusive right to accept or reject any or all quotation without assigning any reason.
III) PROCEDURE FOR SUBMITTING QUOTATION
1. SUBMISSION OF QUOTATION :- The Quotation shall be submitted in two parts :- viz.
(i) Technical Bid :Should be covered in a separate sealed envelope super scribing the wording + Technical Bid” , name and address of the quotee. Technical Bid shall be opened in the presence of quotee/their authorized representatives as per schedule on the opening date of the quotation. Technical bids of the successful bidders shall be sent for technical evaluation to the hospital technical committee(s)
(ii) Price Bid
Each to be submitted in separate envelops marked as “TECHNICAL BID” and other envelope as “PRICE BID.” Both the envelops should be kept in another envelope and sealed.
DOCUMENTS TO BE ATTACHED
(a) PAN NO.
(b) Certified copy of SALES TAX /VAT registration number.
(c) Undertaking
(d) List of user clients of the same products/ similar IT development projects successfully installed.
2. Quotation found deficient in any of the above codal formalities shall be rejected.
PLEASE NOTE THAT NO PRICES SHALL BE INDICATED IN TECHNICAL BID OTHERWISE THE BID SHALL BE DISQUALIFIED.
3. PRICE BID:- Should be covered in a separate sealed envelope super scribing the wording “Price Bid”, name and address of the quotee. Finally all the bidders whose technical bid have been approved by the hospital purchase committee shall be invited for opening of the price bids.
4. The tenderers /bidders should strictly refrain from offering item(s) with specification other than as asked for in the tender document. In the event of a tenderer /bidder offering any item(s) in deviation /contrary to the laid down specifications the Procurement Committee will be the competent authority to cancel such an offer without any intimation to the tenderer/bidder. Final decision of technical evaluation lies with Technical Committee constituted for this purpose.
5. Installation of application of software
- Time frame:
- Software installation: 10 days month from the date of award of order.
- Customization of software: 10 days
- Complete installation : 10 days
Complete installation should be done within 30 days of issue of order.
ii. In case the supplies are not delivered with in the stipulated deadline, the supplier shall have to obtain a prior extension. However the extension of date of delivery is admissible only with delayed supply penalty.
6. Technical terms and conditions:
(i) Minimum customization of the software application as per requirements of the hospital will be done by the vendor
(ii) Training of concerned staff for minimum of seven days will be done by the vendor.
(iii) Vendor will be responsible for technical support by telephone, email or on site visit for software application for a period of 3 years after installation.
(iv) Free upgrade, if any, of the software will be done by the vendor for a period of three years.
(v) Installation CD/DVD will be provided to the hospital.
(vi) Reinstallation shall be carried out by vendor in case software becomes corrupted at any time.
(vii) Vendor should ensure that the software supplied is licensed by appropriate authority.
(viii) Separate quotation for LAN wiring should be quoted by the vendor for networking of the PC in office of Medical superintendent and Purchase Department.
(ix) Demonstration of the software shall be given in the hospital premises by the vendor as and when asked for the purpose evaluation.
7. Payment: -Payment will be made after the receipt of complete stores, due inspection and acceptance, of the stores. No advance payment will be made.
8. Penalty clause:-
a. The date of delivery of stores stipulated in the supply order shall be deemed to be the essence of the contract and delivery must be completed not later than the date(s) as specified in the order.
b. The tenderer will be bound to supply the items with in stipulated period, failing which a penalty of 2% of the value of orders per week will be imposed subject to a maximum of 10% of value of orders after obtaining prior extension from the hospital.
V) PRICE BID
1. The prices should be indicated in words and figures without any overwriting/erasing. Type written in the given format should be submitted separately. This should be clearly marked and should be enclosed in respective envelope.
2. TAXES:-
a) The rates should be inclusive of freight charges, packing charges, and octroi etc.
b) The rates quoted should be exclusive of sales tax/VAT.
c) The rates of sales tax (state / Central) chargeable may, however, be given separately.
d) Price quotations like “Tax included / Inclusive of tax / tax paid” etc. are not acceptable. In all such cases, the quotee should indicate the quantum of (percentage of) ‘tax included’ or ‘Tax paid’ as per the case.
e) The rate of sales tax being charged by sales tax deptt. should be specifically mentioned against
each item. If not specifically mentioned, no sales tax will be payable. Firms registered with Delhi Sales tax should charge DST only. No form D or C shall be issued to the firms registered with Delhi Sales tax.
f) The quotee should also submit a proof of depositing sales tax to the hospital authorities along with the bills of the supplies. In case sales tax is not being paid at the time of billing, supplier will have to furnish a certificate on the body of the bill that the sale tax charged from the hospital will be deposited with the sales tax department as applicable under rules and copy of the challan will be provided to the hospital after depositing the same immediately.
3. The cost of insurance of goods / articles shall be paid by the quotee for imported as well as indigenous items.
4. While quoting the rates, code no. of the tender list must be indicated and the quotation should be in the prescribed proforma for Price Bid. The prices quoted should be at par and conform to the prices quoted in other Govt. Hospitals / Institutions and no item be quoted with price more than the M.R.P.
5. Quotee will quote firm rates.
6. The quote is bound to supply the stores at the approved rates. The rates quoted should be certifying as the lowest quoted for any govt. or Pvt. Hospital in India. If the rate of any item is reduced due to any reasons during the validity of the quotation, the quotee should intimate the hospital of reduced rates immediately and should charge reduced rates instead of rate quoted. The quotee should quote the rates (even in r/o foreign make items) in Indian Rupees only and thus it shall be binding on the part of the approved supplier firm to supply the stores on F.O.R basis at Chacha Nehru Bal Chikitsalaya, at the approved rates throughout the validity period of the tender.
7. Additional / Separate sheet on prescribed pattern are allowed.
VI) GENERAL TERMS AND CONDITIONS
1. Covering letter should clearly indicate the list of enclosures.
2. The tender should be typed and the prices be quoted in words as well as in figures without any overwriting or erasing failing which such tenders will be rejected .
3. Each page of the tender should be numbered and signed by the quotee with the seal of the firm.
4. Telegraphic / Telex /fax quotations are not acceptable and will be ignored.
VII) UNDERTAKING
The undertaking (Annexure-II) duly signed by the tenderer must be enclosed with the Pre qualification Bid of tender form, failing which the tender shall not be considered.
VIII). DISPUTES AND ARBITRATION
a. All disputes or differences arising during the execution of the contract shall be resolved by mutual discussion failing which the matter will be referred to the Secretary (Law Justice and Legislative affairs) Govt. of NCT of Delhi or his nominee for arbitration whose decision shall be binding on the contracting parties.
B .LAWS GOVERNING THE CONTRACT
(i) This contract shall be governed by the laws of India.
(ii) The Courts of Delhi shall alone have jurisdiction to decide any dispute arising out of or in respect of the contract.
(iii)After the opening of the tenders, there will be no correspondence between the firm and Hospital till the tenders are finalized.
(DR. K. K KALRA)
MEDICAL SUPERINTENDENT
Signature of the tenderer (s) _________________________________
Name (s) of the tenderer (s) __________________________________
Address of the tenderer (s) __________________________________
Tenderer’s Stamp __________________________________________
Important Dates
Important Documents
- Tender Document 0 KB